PQ -- Funding + Schedule Update

Here's an update from yesterday's meeting.  Please look at the WHAT IS NEEDED FROM EVERYONE section at bottom.  Thanks!

After the meeting Zoe, Alice, and I met with Leslie yesterday to see how we could get 15min at one of the next Executive Committee Meetings.  The Committee meets every Mon 4-6pm.

Leslie recommended that Masha and I follow up with Travis via email since we had that in person conversation with him, cc-ing her, Gary, Zoe, Alice, maybe Chris Barreca and ask him directly if we can have a time to present at the Exec Committee Mtg.

We hope to use that 15 min. to present where the two PQ projects (Inflated Ego!, Landscape) and non-project PQ goers are at the moment and ask how we can organize ourselves to present our funding needs to the Institute.

There is a possibility that we will not receive very much funding from CalArts.  Some of you have sent numbers of what you can contribute to your trip...just, a heads up.  If you personally need to stick to that number, there may be a possibility that you will have to personally fundraise to make up the difference.  I know this is totally sucky, but Leslie basically told us that this is the case. 

Given this...

INFLATED EGO:  I want to suggest that it might be more productive to assume that our materials budget is $500 and that $170 of it is already spent.  It is a 30min outdoor piece and we will not have electrical supply--I think is more important for ppl to be able to be there rather than have an elaborate piece.  If we can get free material, that is still a great option.  Dumpster diving, recyclables?  What do you guys think about this? 

EXECUTIVE MEETING REPRESENTATIVES
ALICE: non-project voice
ZOE: Landscape
MASHA or PEIYI: Inflated Ego!

WHAT WE NEED DO BEFORE THEN
- Consolidate housing/flight budgets into a single document (broken up into 3 distinct sections but with 1 total)
- Finish Kickstarter set-up, project end-goal date, and fundraising goal$$ (this should include what everyone can personally donate)
- Create internal deadlines for when we have to:
            a.  Purchase Plane Tiks
            b.  Book housing
            c.  Individually decide by WHAT DATE we will decide to not go to Prague if a certain amount of funding is not met
- Finish Budget showing EXPENSES vs. PROJECTED REVENUE

WHAT IS NEEDED FROM EVERYONE
MASHA: Creating the final Inflated Ego! budget, sending to PEIYI
MASHA:  Emailing Travis once consolidated budget is completed
ZOE:  Researching Housing Booking Deadline (we will try to go in together) + send Landscape budget
INFLATED (VOLUNTEER?): Researching Airplane price peak (what time do we HAVE to buy by before they get crazy expensive)
PEIYI:  Creating final consolidated budget
INFLATED:  Send me, honestly, honestly, honestly, what you can contribute to your own plane ticket & lodging.  If  We need these numbers from everyone ASAP.  We will send you the whole Budget so you have an idea of what seems reasonable.
INFLATED:  ALEX will be sending out a schedule matrix -- please respond with your available times for the coming FRI EVE, SAT, SUNs through the time of New Works
ALICE:  Non-project PQers list of names
ALEX:  Creating rehearsal schedule planning matrix for Inflated Ego!

TO DISCUSS NEXT MEETING
Funding Schedule & Goals ($$ goal and dates -- we need to know this for Kickstarter)
Production/Rehearsal Schedule (hopefully everyone will have sent in their dates to ALEX by then)


Thanks everyone!  Great work.  We'll let you know the status for MONDAY EXEC MEETING.  

NOTE: If we get that time slot for this coming MONDAY we may need to MEET THIS WEEKEND to decide our Kickstarter goals, b/c that needs to be included in our presentation to the committee.